2018 HERBAL MARKETPLACE VENDOR INQUIRIES


Please read all the information, then fill out and submit the Vendor Inquiry form below for consideration.
If approved, you will be notified within 2 weeks and will receive a payment invoice and more information. Final payment will be due within 2 weeks of approval. We have limited space for vendors, so apply early.

Direct all correspondence to: Vending@OjaiHerbalSymposium.org, or mail printed application to 304 N. Encinal Ave., Ojai CA 93023

Details: 

  • The Herbal Marketplace will take place on both Saturday and Sunday of the Ojai Herbal Symposium, November 17-18, from 10 a.m. to 6 p.m. It will be open to the general public as well as Symposium attendees and will be promoted as an independent event. Admission to the Herbal Marketplace is free to the public. Vendors can set up for one or both days for one price shown on the map.
  • The vending area is indoors in Chaparral Auditorium, 414 E. Ojai Ave., Ojai CA 93023.
  • See map below for choice of vending spaces. Vendors are responsible for a table. Two chairs will be provided. Tables can be rented for an addition cost of $12.
  • Please submit photos of your products as they will appear at our event.
  • Applications are now being accepted and will continue until November 2, 2018 or as long as spaces remain.
  • Applications will not be confirmed until all required photos and documents (proof of insurance, product liability release form, copy of CA resale license) are received along with full payment.
  • Full cancellation refunds end November 9, 2018.

Vendor Space Rental rates:

  • See map

Rules, Regulations & General Information

  • Dates and Times – Saturday and Sunday, November 17-18, 2018, from 10:00 AM to 6:00 PM. 
  • All spaces will be accessed from the Park-and-Ride lot on the east side of the auditorium. Parking there is free.
  • Set-up can be started at 8:30 AM, but must be completed no later than 10:00 AM.
  • Tear-down starts at 6:00 PM and must be finished, with everything removed from the auditorium by 7:00 PM.
  • Limited electrical outlets are available (see map) on a first-come, first-served basis, along the walls and in front of stage only. Vendors are responsible for their extension cords and power strips. Vendors must ensure cords are taped to walls or floor to prevent tripping.
  • All recycling and garbage must be removed, with nothing left at table space. Garbage/trash containers will be onsite.
  • Location of all spaces will be determined on a first-come, first served basis. and not changed unless the needs of the event require it. Vendor will receive an information packet including designated space two weeks after all documentation is submitted. 
  • No pets, please. Service animals permitted with proper documentation.

Permits:

  • Vendor will comply with all laws and regulations. No cannabis-derived products may be sold for internal use. You may, however, sell topical products containing CBD oil derived from hemp for external use.
  • Vendor is responsible for obtaining a CA state resale sales license and submitting a copy with application. 
  • All permits and licenses must be on display at the vendor’s booth space.

Product Liability Insurance:

  • Vendors must show proof of Event Liability insurance; however, if they do not have it, they may request to be added to the Symposium policy as “Additional Insured” for an extra charge of $25.
  • Vendors will be required to sign a Product Liability Release form ( see link below).
  • “Force Majeure” – There will be no refunds for any act, man-made or natural,
    beyond the control of Ojai Herbal Symposium.

 

Vendor Map subject to change. Vendors will be informed. Prices shown are 2 days for the price of 1.

Please note: space V13 is taken. Space requests will be honored on a first-come, first-served basis.

Vendor Inquiry Form

Vendor Application (Print version)

Product Liability Release Form